The information below is largely directed at our house/recreation team managers.
More to come for our rep team managers!
Communication
-Once the season begins, you will be the first point of contact for parents for any questions, concerns etc. If you require assistance, you can contact your teams head coach or your division head.
-All teams use the TeamSnap app as the main form of communication
-Our registrar will upload all the players information, and give the manager ‘administrative’ allowances so you can make additions and do scheduling etc. Please do not set up your own TeamSnap account
-Your job will be to upload the schedule for the ice times as they are provided to you by your division head.
Manager Duties
-Make contact with the parents and ensure they know how to reach you.
-In cooperation with the coaches, arrange a team meeting for the start of the season to meet the parents and provide necessary information and answer questions
-Ensure there are volunteers in place as needed for ice times (ie check in person if needed, clock and score keeping)
-Hand out and collect forms for team pictures and assist with organizing your team on picture night.
-Have fun with it! You can organize team shirts or hats, Christmas/year end parties, year end gifts for the coaches etc.
**Team swag (shirts,hats etc)- as with our partnership with the Cranbrook Bucks, all swag needs to be Cranbrook Bucks branded and ordered through Players Bench. For the price list, click Here
To ensure your team can enjoy their hoodies for more of the season, please get your orders in ASAP when your team is formed.
Equipment
-In cooperation with the division head, obtain jerseys/socks and other team equipment from CMHA and hand them out to the team. At the end of the season, you'll need to help gather and return them.There should be a record of who has what equipment to assist with retrieving it at the end of the season. Socks do not have to be returned
***A $500 team equipment deposit needs to be collected and sent to CMHA by the end of October. U7 Minor/Major and U11 house teams are only required to pay $100 per team as they are sponsored by Tim Hortons/McDonalds and they get to keep their jerseys at the end of the season.
Team Fees
In addtion the the above equipment deposit, you may need to collect team fees for the following
*U11 and up-Jersey name name and/or logo (through Players Bench,call for a quote)
*Team socks if not provided by sponsor
*Tournament fees- See below for more information
-Contact your division head for payment options. Players may be able to email transfer directly to your division head or you can collect cash etc
Team Staff/Volunteers
-Make sure volunteers are in place for scorekeeping, time clock and penalty box as needed for games
-Each team needs at least one qualified coach, and numerous assistant coaches and bench helpers. Click Here for more information on coaching qualifications.
-In cooperation with the coach and division head, make sure each team has at least one qualified safety person.
This role can be held by any parent and does not have to be a coach. The safety person needs to be committed to being at the arena for all the ice times, especially games. It is beneficial to have more than one to ensure coverage.
For detailed information for how to become the safety person, click Click Here
Practice/Games /Tournaments
-With the exception of U7 Minor, most house teams have two ice times per week. U7 Minor has one, 45 min ice time per week and they do not participate in games or tournaments.
-U7 Major and U9 can particpate in 2 out of town tournaments per season. Previous to the 2021 season, games and tournaments were only permitted after Dec 1st. Going foward, that rule has been amended and they will be allowed to particpate in 2 games prior to Dec 1st as well as one tournament prior to Dec 1st.
-U9 and above may also host a home tournament depending on ice availability
-U11 and above typically will be in the EK Leauge. They will participate in league games against other EK teams (Cranbrook, Creston, Fernie, Elk Valley etc) They typically have a teiring tournament at the start of the year and a banner tournament to finish the season. These tournaments and games are scheduled by the EK Leauge and does not require the manager to do so.
-As early in the season as you can, you should start searching tournament options as they fill up very fast.
Click Here for a how to for searching for/booking away tournaments.
Ipads/Score Keeping
-For U7 and U9, there is no official score kept for their games
-Starting at U11, information around pentalities and scores need to be recorded for every EK league game played on the ipads via HiSports. Click here for more information for the HiSports App HiSports App Install and here HiSports Scorekeeping Guide for their scorekeeping guide.
-Each manager for U11 and up is given in Ipad that needs to be returned, undamaged, at the end of the season.
-Non league games can keep score on scratch pads , click here HiSports Game Notes Scratch Pad
Travel Permit For all divisions. Needs to be completed and submitted 2 weeks in advance for any game played outside of our region (East Kootenay). Also needs to be completed for any home game played against a non Cranbrook team.
Out of Province Travel Permit For all divisions. Needs to be completed and submitted 2 weeks in advance for any game played outside of our provinice.
Hockey Canada Minor Hockey Managers Guide
Zero Tolerance of Abuse of Officials Signed by our team staff and visiting teams coaches
Injury Report Form- to be completed anytime a CMHA player is injured on the ice. Keep a copy and give one to the players parents.
Out of Province Travel Permit For all divisions. Needs to be completed and submitted 2 weeks in advance for any game played outside of our provinice.
CMHA Fundraising & Gaming Policy
**When completing the form, please note they need to know TEAM STAFF, not CMHA staff (When it asks for manager, treasurer etc it means from your team not from CMHA)